Rules & Regulations

Updated: August 29, 2013

01. The 12×12 Vancouver Photo Marathon (“the marathon”) will be held on Saturday August 31st, 2013 at JJ Bean Coffee Roasters (“the venue”) on Commercial Drive from 10am to 10pm (with registration from 9am-10am).

02. To qualify as a participant, a non-refundable ticket for the marathon must be purchased at www.VancouverPhotoMarathon.com/tickets in advance of the event. Tickets are sold individually and are non-transferable except with special consent from the organizer.

03. Participants must report at 9am on Saturday August 31st, 2013 for registration at the venue and must present a valid photo ID.

04. Participants must fill out and sign a provided copy of the marathon Rules & Regulations + Terms & Conditions form during registration.

05. Participants under the age of 18 must provide during registration: a filled out and signed copy of the marathon Parental/Legal Guardian Consent form, as well as a filled out and signed copy of the marathon Rules & Regulations + Terms & Conditions form from a parent or legal guardian.

06. Participants who do not register by 10:30am on Saturday August 31st, 2013 will forfeit their ticket to a person on the waiting list unless advance notice is given to and acknowledged by the organizer. Priority will be given to people on the waiting list who are also present at the venue during the marathon. Before releasing the ticket, the organizer will make one attempt to contact the participant using the number provided during ticket purchase.

07. The marathon is open to amateur and professional photographers of any age.

08. Participants must bring and use their own 35mm camera.

09. All participants are expected to come prepared with all their photographic equipment. The organizer is not responsible for providing photographic equipment including cameras, spare batteries, lenses, or other photographic accessories etc.

10. Participants must only use the provided 12 exposure 35mm film which is handed out during registration.

11. The organizer will announce 1 theme each hour on the hour for 12 hours beginning at 10am. The themes will be announced verbally and posted at the venue. Themes will not be published on the website, through Twitter, Facebook or any other social media platform, and will not be provided by phone.

12. Participants cannot publish the themes on a website, Twitter, Facebook or any other social media platform during the marathon.

13. Participants must return to the venue or have someone return on their behalf to acquire the themes.

14. Participants must take 1 photo for each theme in the sequence that they are released for a total of 12 photos in the single roll of film handed out during registration. Film rolls that do not contain 12 photographed themes in the correct sequence will be disqualified.

15. Participants must abide by the laws of British Columbia and Canada.

16. Photos of explicit nudity or criminal behaviour of any kind are prohibited and are grounds for disqualification.

17. Participants must respect personality rights. Do not make persons on the street the focus of a photo without their explicit consent. It is the sole responsibility of the participant to obtain the necessary permission to take and publish a subject’s photo.

18. Participants must respect artists’ rights. Do not make artworks of any kind the focus of a photo without the explicit consent of the artist. Most artwork, including public art, installations and sculptures, is covered by copyright and should only be photographed as a background element.

19. Participants must respect the rights of property owners. Property owners have the right to restrict you from taking photos while standing on their property (including outside spaces and inside buildings). You are allowed to take a photo while standing on public property.

20. Participants must return to the venue at or before 10pm on Saturday August 31st, 2013 to return the film. Film returned after this time will be disqualified.

21. All qualified photos will be exhibited in the same layout. No special requests will be entertained.

TERMS & CONDITIONS

01. Participation in the marathon signifies the agreement and acceptance of the Rules & Regulations, as well as the Terms & Conditions as listed.

02. Participants retain full ownership of their own photos taken during the marathon.

03. The organizer retains the right to publish all of the marathon photos on Flickr.com for an unlimited period of time, publish all photos on the official websites (www.VancouverPhotoMarathon.com and www.12x12yvr.com) for an unlimited period of time, reproduce printed versions of the photos for an unlimited period of time for display or for sale to fund the marathon and related projects, and use the photos for promotional purposes for future marathons and marathon related events without consent and compensation to the photographers.

04. The organizer reserves the right to disqualify any participant who has infringed any of the marathon Rules & Regulations.

05. The organizer is not responsible for any loss or damage due to improper film loading or unloading.

06. Decisions by the organizers and judges are final. No queries will be entertained.

07. All the marathon photos will be published on Flickr.com under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported license.

08. The organizer is not responsible for entries not received due to lost or over/under-exposed film, broken cameras, obstructions or miscommunications, or other technical or electronic malfunctions.

09. Sponsors are not responsible for incorrect or inaccurate participant information, and are indemnified against any loss or damage caused by any of the equipment used to process any of the marathon photos or by any human error.

10. By entering, participants release and hold harmless the marathon organizers, sponsors, affiliates and any directors, officers, volunteers, judges or employees of those organizations from any and all liability for any injuries, loss or damage of any kind arising from or in connection with the marathon.

11. If, for any reason, the marathon cannot be conducted as planned, including any causes beyond the control of the organizers, the organizers reserve the right, at their sole discretion, to cancel, modify, suspend or terminate the contest without notice.

12. Entry into the marathon does not create any vested right or interest for its participants in the prizes offered for the marathon.

13. All monies, prizes and other objects of value collected in connection with the marathon will be held in trust by Pink and Yellow NFP Society and its officers. Pink and Yellow NFP Society and its owners, officers and employees are held harmless from any and all liability in relation to the marathon.

14. The organizer reserves the right to alter or amend the Rules & Regulations, as well as the Terms & Conditions without notice at any time before the marathon.

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